A Product Description is used to:
- Understand the detailed nature, purpose, function and appearance of the product
- Define who will use the product
- Identify the sources of information or supply for the product
- Identify the level of Quality required of the product
- Enable identification of activities to produce, review and approve the product
- Define the people or skills required to produce, review and approve the product.
A product Description is derived from the Product breakdown structure, The end-users of the product, Quality Management Approach and the Change Control Approach . A Product Description can take a number of formats, including document, presentation slides or mind map; Entry in a project management tool.
The following quality criteria should be observed:
- The purpose of the product is clear and is consistent with other products
- The product is described to a level of detail sufficient to plan and manage its development
- The Product Description is concise yet sufficient to enable the product to be produced, reviewed and approved
- Responsibility for the development of the product is clearly identified
- Responsibility for the development of the product is consistent with the roles and responsibilities described in the project management team organization and the Quality Management Approach
- The quality criteria are consistent with the project quality standards, standard checklists and acceptance criteria
- The quality criteria can be used to determine when the product is fit for purpose
- The types of quality inspection required are able to verify whether the product meets its stated quality criteria
- The Senior User confirms that their requirements of the product, as defined in the Product Description, are accurately defined
- The Senior Supplier confirms that the requirements of the product, as defined in the Product Description, can be achieved.