Roles and responsibilities

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Roles

A number of default roles are defined in PRINCE2. Practitioners can tailor them based on their project environment, as long as they follow some rules; e.g. the Executive and the Project Management roles shouldn't be merged into one, while some others may.

For more information on the team structure, refer to the Organization theme.

The following are the default PRINCE2 roles:

  • Project Board, a group of the following roles:
    • Executive, the business-oriented person who's ultimately responsible for the project
    • Senior User, one or more people who represent the final users' requirements in the board
    • Senior Supplier, one or more people who represent the interests of the suppliers
  • Project Assurance, assures the interests of the primary stakeholders
  • Change Authority, decides on some of the request for changes in behalf of the Project Board
  • Project Manager, responsible for the day to day management of the project in behalf of the Project Board
  • Project Support, helps the Project Manager in project management activities
  • Team Manager, one or more people responsible for ensuring the quality and other variables of production in the teams

Responsibilities

The following table is a summary of responsibilities extracted from all PRINCE2 responsibilities tables.

Some entities are repeated in this table with different responsibilities, because this is how they have been defined in different PRINCE2 processes.

Legend - P: Producer, R: Reviewer, A: Approver

Product Action Corporate Executive Senior User Senior Supplier Project Assurance Project Manager Project Support Team Manager
Acceptance record Obtain A A A R P
Additional role description Create R R R P
Additional work estimates Create A A A R P
Appointed Executive Confirm P
Appointed project management team Confirm A P
Appointed Project Manager Confirm A P
Approval records Obtain R R R P
Benefits Review Plan Approve A A A A R P
Benefits Review Plan Create A A A A R P
Benefits Review Plan update R A A A R P
Benefits Review Plan Update A R R R R P
Benefits Review Plan (Updated) Approve A A R R R P
Business Case update R A A A R P
Business Case (Updated) Confirm R A R R R P
Checkpoint Report Review R P
Checkpoint Report Create R P
Communication Management Strategy Create A A A R P
Configuration Item Record(s) Create/Update R A P R
Configuration Item Record(s) Update R A P R
Configuration Item Record(s) Confirm R A P R
Configuration Item Records Create/Update R A P
Configuration Item Records Update P R R
Configuration Item Records Update P P
Configuration Item Records Create/Update R P R
Configuration Item Records Create/Update R R P
Configuration Item Records Update R A P
Configuration Item Records (Initial) Create R A P
Configuration Management Strategy Create A A A R P
Daily Log Create P
Daily Log Update P
Daily Log Close P
Detailed Business Case Create R A A A R P
Draft project closure notification Prepare A A A R P
End Project Report Approve A A A R P
End Stage Report Create A A A R P
Exception Plan Approve A A A R P
Exception Plan Create A A A R P
Exception Report Respond R R R R P
Exception Report Create A R R R P
Executive role description Create P
Follow-on action recommendations Distribute A A A R P
Follow-on action recommendations Create A A A R P
Follow-on action recommendations Create/Update A A A R P
Highlight Report Inspect R R R R P
Highlight Report Create R P
Initiation Stage Plan Approve A A A R P
Issue Raise R P
Issue Register Create and Populate R A P
Issue Register Update P
Issue Register Update R P
Issue Register Update R P
Issue Report Update P
Issue Report Create P
Issue Report Update R P
Lessons Log Create R P
Lessons Log Review R R R R P
Lessons Log Update P
Lessons Log Close P
Lessons Report Distribute A R R R P
Lessons Report Distribute A A A R P
Lessons Report Create A A A R P
Lessons Report Create A R R R R P
New issue Raise P P P P
Outline Business Case Create A P R R R R
Product Description Create A A A R P
Product Status Account Create R R P
Project approach Create/Select A R R R P
Project Brief Assemble R R R P
Project Brief Approve R A A A R P
Project controls Create A A A R P
Project Initiation Documentation Approve R A A A R P
Project Initiation Documentation Assemble A A A R P
Project Initiation Documentation Update R A A A R P
Project Initiation Documentation (Updated) Approve R A A A R P
Project management team role description Create A P
Project management team structure Create A P
Project management team structure Update A A A P
Project management team structure Update A A A R P
Project Manager role description Create A P
Project mandate Provide P
Project Plan Create A A A R P
Project Plan Update A A A R P
Project Plan Update R P
Project Plan Update R P
Project Product Description Create A A A R P
Quality Management Strategy Create A A A R P
Quality Register Create R A P
Quality Register Update R R P R
Quality Register Update R P R
Quality Register Close P
Risk Raise R P
Risk Management Strategy Create A A A R P
Risk Register Create and Populate R A P
Risk Register Update P
Risk Register Update R P
Risk Register Close P
Role description Update A A A R P
Role descriptions Update A A A R P
Specialist products Confirm Approval A A A R R P
Stage Plan Create A A A R P
Stage Plan Update R P R
Stage Plan Update R P
Stage Plan Create A A A R P
Stage Plan for the next stage Approve A A A R P
Team Plan Review R P
Team Plan Create A R A P
Team Plan Update R P
Team Plan Update R R P
Work Package Create R P A
Work Package Approve R P A
Work Package Update R A P

External Links

Reference